BOSS Spraying Ltd Demo Pack
From Facebook enquiry to approved quote, deposit, and scheduled job — automated.
This is a clickable prototype for demonstration purposes. All data is sample/illustrative only. Use the sidebar or the cards below to navigate between screens.
End-to-End Process Flow
How the system turns a Facebook message into a confirmed, scheduled job
Facebook
Enquiry
Enquiry
→
Quote
Request Form
Request Form
→
Owner
Dashboard
Dashboard
→
Quote
Approval
Approval
→
AI
Mock-up
Mock-up
→
Stripe
Deposit
Deposit
→
Calendar
Confirmed
Confirmed
Owner approval required before any price is shown to the customer. The system automates intake and estimates — final decisions stay with you.
😩 The Problem Today
- Enquiries arrive as messy Facebook messages
- No standard intake process
- Time wasted chasing photos and details
- Quotes built from scratch each time
- Scheduling done manually in head or diary
- No weather awareness for external jobs
- No deposit collection process
- Owner is the bottleneck for everything
🚀 The Solution
- Auto-reply captures structured enquiries
- Quote form collects photos and all job details
- Dashboard shows all jobs at a glance
- Internal estimate calculated automatically
- Owner edits and approves — one click to send
- AI mock-up generated after approval
- Stripe deposit locks the booking
- Weather-aware scheduling with owner sign-off
Explore the Demo
Facebook Messenger Enquiry
How the system captures an unstructured Facebook enquiry and turns it into a structured quote request
B
BOSS Spraying Ltd
🟢 Typically replies instantly
You
Hi, can you quote for spraying my windows please?
BOSS Spraying Ltd
👋 Hi! Thanks for getting in touch with BOSS Spraying Ltd, covering all of Hampshire.
BOSS Spraying Ltd
What would you like us to spray? Choose from the options below and I'll get you started with a quote.
Click one of the service buttons above to see how the conversation continues.
How it works
- Customer messages BOSS Spraying on Facebook
- Auto-reply activates immediately (24/7)
- Quick-reply buttons capture the job type cleanly
- Customer is guided to the structured quote form
- Owner never has to type a first reply again
Without this system
The owner would receive "Hi can you quote for my windows" — then need to manually ask:
How many windows? What colour? What postcode? Can you send photos?
That's 4–6 back-and-forth messages before any real information is captured.
That's 4–6 back-and-forth messages before any real information is captured.
Services covered
uPVC windows
Front doors
Back doors
Garage doors
Conservatories
Kitchen doors
Bedroom doors
Fitted wardrobes
Commercial spraying
Other
Quote Request Form
The structured form customers complete after the initial Facebook enquiry
Owner Dashboard
BOSS Spraying Ltd · All Hampshire ·
1
New enquiries
2
Awaiting review
0
Quotes sent
2
Deposit paid
1
Scheduled jobs
1
Weather risks
All Active Jobs
| Ref | Customer | Location | Services | Status | Quote value | Provisional date | Weather | Action |
|---|
Status Guide
New enquiry
Awaiting photos
Awaiting review
More info needed
Quote approved
Quote sent
Deposit paid
Scheduled
Completed
Lost
Quote Review Q-1042
Review customer details, estimate, and approve before anything is sent
Awaiting review
Customer Details
| Name | Sarah M |
| Location | Winchester, Hampshire |
| Postcode | SO22 5PL |
| Mobile | 07712 345678 |
| sarah.m@email.com |
Job Summary
| Services | 9 uPVC windows + front door |
| Colour | RAL 7016 Anthracite Grey |
| Condition | Good |
| Access | Easy – ground floor only |
Customer notes:
Scaffolding access available for upper windows. Would prefer before school summer holidays.
Scaffolding access available for upper windows. Would prefer before school summer holidays.
📸 Customer Photos
Front elevation ↗
Side view ↗
Window detail ↗
Frame condition ↗
Access area ↗
Upper floor ↗
🌦 Scheduling & Location
| Provisional date | Mon 22 July 2024 |
| Weather | External – dry window required |
| Travel | 28 miles from Totton (~38 mins) |
External job. Check weather forecast before confirming date. Avoid spraying in rain, wind over 15mph, or temperatures below 5°C.
Internal Estimate
🔒 Owner only — not shown to customer
| 9 × uPVC windows @ £180 | £1,620 |
| 1 × Front door @ £240 | £240 |
| Subtotal | £1,860 |
| Access / condition allowance | £150 |
| System estimate | £2,010 |
| Deposit at 25% | £512.50 |
| Balance on completion | £1,537.50 |
| VAT (20%) | Included in total |
These figures are internal only. No price is sent to the customer until you click "Approve & Generate Mock-up".
Owner Notes
Actions
Customer Quote Page
This is what the customer sees when they click the quote link — no pricing details, just the approved total
BS
BOSS Spraying Ltd
Professional spray painting · Hampshire
Quote approved
Ref: Q-1042
| Customer | Sarah M |
| Location | Winchester, Hampshire |
| Services | 9 uPVC windows + 1 front door |
| Colour | RAL 7016 Anthracite Grey |
| Estimated start | Monday 22 July 2024 (provisional) |
| Quote valid until | 21 August 2024 (30 days) |
Quote total (inc. VAT)
£2,050.00
Deposit due today (25%)
£512.50
Balance after completion
£1,537.50
Visual Mock-up
Before
🏠
Your current uPVC
After
🏠
RAL 7016 Anthracite Grey
Visual mock-up only. Actual finish may vary depending on lighting, surface condition, preparation, product used, and screen display.
Exclusions & notes:
- Repairs or preparation to damaged surfaces not included
- Internal glass masking included; specialist glass replacement is separate
- Date is provisional until deposit is paid and weather confirmed
Terms & Conditions
- Quote valid for 30 days from issue date
- 25% deposit required to confirm booking
- Balance due after satisfactory completion
- Deposit refundable if cancelled at least 7 days before start, subject to UK consumer rights
- Exterior work is weather dependent — dates may move due to rain, wind, low temperature or unsuitable conditions
- Dates are provisional until deposit is paid
- AI mock-up is illustrative only
- Colour and finish may vary due to surface, lighting, and screen calibration
- Surface condition may change the final quote if significant issues are found on the day
- Customer must provide safe, unobstructed access to work areas
- Additional preparation or repairs may affect price — you will be notified before any extra charges
- Work is carried out with reasonable care and skill
Deposit Payment
Stripe-powered deposit collection — funds go directly to BOSS Spraying Ltd
BOSS Spraying Ltd · Secure payment
Pay £512.50 deposit
Quote Q-1042 · 9 windows + front door
Payments are processed securely by Stripe. BOSS Spraying Ltd never sees your full card details.
Powered by Stripe · 256-bit SSL encryption
✅
Deposit paid!
£512.50 received from Sarah M
BOSS Spraying Ltd has been notified.
Your booking is now confirmed.
Google Calendar & Scheduling
Provisional bookings lock automatically when deposit is paid · Weather-sensitive jobs flagged
July 2024 — Schedule View
■ Confirmed
■ Provisional
■ Rain risk
■ Buffer
Mon
Tue
Wed
Thu
Fri
Sat
Sun
15
🏠 Kitchen – Totton
Q-1043
16
🏠 Conservatory – Romsey
Q-1044 ✓ Deposit paid
17
📦 Buffer / travel prep
18
📦 Buffer
19
🌧 Rain forecast – Portsmouth job moved
20
21
22
🏠 Windows – Winchester
Q-1042 ✓ Deposit paid
23
📦 Buffer
24
🏠 Ext walls – Portsmouth
Q-1045 – needs owner approval
25
📦 Buffer
26
Available
27
28
Q-1042 · Sarah M
Confirmed · Mon 22 July
| Job | 9 windows + front door |
| Location | Winchester SO22 5PL |
| Colour | RAL 7016 Anthracite Grey |
| Deposit | ✓ £512.50 paid |
| Weather | External – dry window confirmed |
Q-1044 · Emma B
Confirmed · Tue 16 July
| Job | Conservatory – exterior |
| Location | Romsey SO51 8ZQ |
| Colour | RAL 7035 Light Grey |
| Deposit | ✓ £230.00 paid |
| Weather | External – confirmed dry |
How Calendar Booking Works
Step 1 — Provisional
Date is offered to customer on quote. Marked as provisional in Google Calendar. Not yet locked.
Date is offered to customer on quote. Marked as provisional in Google Calendar. Not yet locked.
Step 2 — Deposit paid
Customer pays 25% deposit via Stripe. System updates status automatically.
Customer pays 25% deposit via Stripe. System updates status automatically.
Step 3 — Confirmed
Date is locked in Google Calendar with full job details, postcode, weather flag, and balance due.
Date is locked in Google Calendar with full job details, postcode, weather flag, and balance due.
Google Calendar events include: job reference, customer name, job type, postcode, phone/email, quote value, deposit status, weather-sensitive flag, and a link back to the full job record.
⚠ Weather Rescheduling — Q-1045 Portsmouth
Rain forecast Fri 19 Jul
Mark T's exterior wall spraying job (Portsmouth) was provisionally scheduled for Friday 19 July. Rain is now forecast for that date. The system has identified a reschedule option.
Weather-Aware Scheduling
External spray jobs need dry conditions. The system identifies risk days and suggests alternatives — with owner approval before customers are notified.
🌦 Core Scheduling Rule
Rain forecast days → fill with internal jobs first. External spray jobs move to dry windows. Owner approves all reschedules. Customers are only notified after owner sign-off.
⚠ External Jobs — weather sensitive
- uPVC windows
- Front doors (external face)
- Back doors (external face)
- Garage doors
- Conservatories
- Exterior wall spraying
Avoid: rain, wind >15mph, temperature <5°C, high humidity
✓ Internal Jobs — rain day eligible
- Kitchen doors
- Bedroom doors
- Fitted wardrobes
- Indoor spraying / preparation
- Masking and prep work
Ideal for: rainy days, short booking gaps, flexible slots
Scheduling Rules
Weather rules
- External jobs avoid rain-forecast days
- Internal jobs preferred on rain days
- If weather changes, dates recalculate
- Owner approves any reschedule
- Customer notified only after approval
Calendar rules
- 2-day buffer between jobs (configurable)
- Horizon of 3 months for new bookings
- Prefer consecutive jobs close geographically
- Provisional dates until deposit paid
- Large jobs may override standard radius
Sample Scheduling Scenarios
Scenario A — Rain on planned external job day
🌧 Rain forecast Friday
→
External windows moved
→
Internal kitchen doors scheduled Friday
→
Owner approves new dates
→
Customer notified
Scenario B — Large commercial job in Portsmouth
Portsmouth quote received
→
Check 3-day weather window
→
Find dry 3-day slot
→
No local jobs same week (less travel)
→
Owner approves date + travel
→
Quote sent with confirmed window
Scenario C — Conservatory rescheduled due to high winds
🌬 High wind forecast Monday
→
Conservatory job flagged as risk
→
Next dry low-wind slot identified
→
Owner approves +2 day shift
→
Customer notified with apology message
Sample Week — Weather-Optimised Schedule
| Day | Forecast | Assigned job | Type | Status |
|---|---|---|---|---|
| Monday | ☀ Dry, 18°C | Kitchen doors — Totton | Internal | ✓ Confirmed |
| Tuesday | ☀ Dry, 20°C | 📦 Buffer / prep day | Buffer | – |
| Wednesday | ☀ Dry, 22°C, light breeze | 9 windows + front door — Winchester | External | ✓ Confirmed |
| Thursday | 🌥 Overcast, dry | 📦 Buffer | Buffer | – |
| Friday | 🌧 Rain forecast, 13°C | Bedroom / wardrobe doors — Eastleigh | Internal ✓ | Rain day fill |
Rain day filled with an internal job. External job was already scheduled Wednesday. No wasted days this week.
Revenue Engine 📈
Dynamic pricing and automatic discount campaigns — fill gaps when quiet, charge more when busy. Owner approves everything before it fires.
Calendar Occupancy
70%
booked
Next 4 weeks · 7 of 10 slots filled
Current Pricing Tier
🟢 Quiet <40% booked
−10% offer
🟡 Normal 40–70%
Standard
🔵 Busy ← YOU ARE HERE (70–90%)
+12%
🔴 Full >90%
+20% / high-value only
Pricing Impact This Month
| Standard estimate base | £8,400 |
| Busy-tier uplift applied (+12%) | +£1,008 |
| Projected revenue | £9,408 |
| vs quiet-period discount | −£840 |
| Swing (busy vs quiet) | £1,848 |
You are in the Busy tier. Estimates are being generated 12% above base rate automatically.
⚙️ Pricing Rules — Owner Configuration
Active
📣 Discount Campaigns — Awaiting Your Approval
System has identified gaps and generated these campaigns. Nothing fires until you approve.
🗓 Slot-fill campaign — week of 29 July
3 slots available that week · No bookings yet · 19 days away
PROPOSED MESSAGE (Facebook + Instagram DM)
"👋 Hi [Name] — we have a rare opening available the week of 29 July. Book before Friday and we'll apply a 10% discount to your quote. Reply BOOK to lock it in. 🎨"
Target audience: 4 warm leads — quotes sent but not yet accepted (Sarah M, plus 3 others) · Quote not expired · Within Hampshire
🔄 Re-engagement campaign — past customers 18+ months
6 past customers not contacted in 18+ months · "Time for a refresh?" message
PROPOSED MESSAGE
"Hi [Name] — it's been a while! Colours can fade and fashions change 😄 If you're thinking about refreshing your windows, doors or kitchen, we'd love to help again. Get a free updated quote → [link]"
Target audience: 6 past customers · Last job 18–36 months ago · No active enquiry · Excludes anyone with open quote
🌡 Warm Leads — Quotes Not Yet Accepted
System monitors these automatically. Discount campaigns target this list when calendar has gaps.
| Customer | Quote | Value | Sent | Days since | Expires | Temperature | Action |
|---|---|---|---|---|---|---|---|
| Sarah M · Winchester | Q-1042 · 9 windows + door | £2,050 | 3 Jun | 7 days | 3 Jul | 🌡 Warm | |
| James H · Andover | Q-1038 · Kitchen doors | £1,240 | 28 May | 13 days | 27 Jun | 🌡 Cooling | |
| Claire T · Lymington | Q-1035 · Conservatory | £980 | 20 May | 21 days | 19 Jun | ❄ Cold |
🎛 Occupancy Simulator
Drag the slider to see how pricing tier changes with calendar fill rate
0% — Empty calendar
50% — Half full
100% — Fully booked
70% booked — BUSY TIER — estimates are +12% above base rate
No discount campaigns active at this occupancy level.
How the Revenue Engine works
1 — Monitor
System watches calendar occupancy in real time. Calculates % of slots filled for the next 4 weeks on a rolling basis.
System watches calendar occupancy in real time. Calculates % of slots filled for the next 4 weeks on a rolling basis.
2 — Adjust pricing
When occupancy crosses a tier threshold, the internal estimate base rate adjusts automatically. No manual repricing needed.
When occupancy crosses a tier threshold, the internal estimate base rate adjusts automatically. No manual repricing needed.
3 — Generate campaigns
When calendar has gaps, system identifies warm leads and past customers and drafts a discount campaign message — but does NOT send it yet.
When calendar has gaps, system identifies warm leads and past customers and drafts a discount campaign message — but does NOT send it yet.
4 — Owner approves
Campaign lands in dashboard for your review. Edit the message, change the discount, or dismiss it. Nothing contacts customers without your sign-off.
Campaign lands in dashboard for your review. Edit the message, change the discount, or dismiss it. Nothing contacts customers without your sign-off.
Spray Business Admin Starter Pack 🚀
A done-for-you enquiry, quote, deposit, and scheduling system — ready to deploy for any spray-painting or trade business
Commercial Opportunity
Turn Facebook messages into booked, paid jobs
Most one-man spray and trade businesses manage enquiries through Facebook Messenger. They're maxed out on admin and missing jobs because leads go cold. This system automates intake, quotes, deposits, and scheduling — without replacing the owner's judgement.
Facebook auto-reply
Structured quote forms
Owner dashboard
AI visual mock-ups
Stripe deposits
Weather scheduling
Package Options
Starter
£750 setup + £149/mo
Best for one-man operations just getting started
- Facebook Messenger auto-reply
- Structured quote request form
- Owner dashboard with job statuses
- Quote approval workflow
- Stripe deposit payment (25%)
- Google Calendar integration
- Email confirmation to customer
- Custom branding
Most Popular
Pro
£1,250 setup + £249/mo
Everything in Starter, plus AI, weather, and reporting
- Everything in Starter
- AI visual mock-up generation
- Weather-aware scheduling engine
- Before/after customer gallery
- Automated review request workflow
- Reporting dashboard (monthly revenue, jobs, conversion)
- SMS/WhatsApp confirmation option
- Priority support
Recommended Commercial Model
💰
Setup FeeCovers build, configuration, and handover. £750–£1,500 depending on complexity. One-time.
🔄
Monthly RentalCovers hosting, updates, and support. £149–£249/month. Predictable recurring income.
🎨
AI Usage OptionCharge per mock-up or include a monthly allowance (e.g. 20 mock-ups/month). Optional add-on.
Avoid revenue share — it creates complexity around payment tracking, refunds, disputes, and trust. A flat setup fee + monthly rental is simpler to sell and simpler to manage.
Target Market
Primary
- One-man spray painting businesses
- Operates mainly through Facebook
- Hampshire, Dorset, Wiltshire, Surrey
- Residential + small commercial
- Established but admin-heavy
Expandable to
- UPVC replacement companies
- Decorators offering spray services
- Kitchen/bedroom refurb businesses
- Garage door installers
- Other trade businesses with photo quotes
Build Roadmap — From Demo to Product
Phase 1 · MVP
- Facebook auto-reply
- Quote form (web)
- Owner dashboard
- Stripe deposit
- Google Calendar
- Email confirmations
Phase 2 · AI & Weather
- AI visual mock-up
- Weather API integration
- Smart scheduling
- Owner reschedule flow
- WhatsApp/SMS option
Phase 3 · Growth
- Review request workflow
- Before/after gallery
- Reporting dashboard
- Balance payment flow
- Multi-user support
Phase 4 · Platform
- White-label option
- Reseller programme
- Multi-trade templates
- App store listing
- Referral system
🚀
Ready to take this to your first customer?
This demo is the foundation. With BOSS Spraying Ltd as the proof-of-concept, you have a real working reference customer and a system ready to scale to other trade businesses in Hampshire and beyond.